How to set-up Lysaght as supplier in Quotec
This guide explains how to configure your organisation to use Quotec's Lysaght Supplier Configuration.
If you're unfamiliar with how the Supplier Configuration works, we recommend reading Lysaght Supplier Configuration before completing the steps below.
Before You Start
Before configuring your suppliers, ensure you have:
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An active Lysaght Trading Account.
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Access to your Order Category Supplier (OCS).
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Permission to manage suppliers within your organisation.
Important: If you are already using customised Lysaght supplier records or your own freight and pricing logic, review the Existing Lysaght Users section at the end of this guide before making any changes.
Step 1 – Copy the Quotec Network Suppliers
Quotec maintains the supplier records required to support the Lysaght Supplier Configuration, including supplier relationships, branch logic and pricing architecture.
To copy the Quotec Network Suppliers into your organisation:
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Open Organisation Configuration Settings (OCS).
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Select Quotec Suppliers.
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Click Copy Quotec Suppliers.
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Copy the following suppliers into your organisation.
Steel & Cladding
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Lysaght - Head Office
Roller Doors
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Lysaght - Head Office
Why are the branch suppliers required?
Although you will never select a branch as your Default Supplier, Quotec uses these supplier records when applying Lysaght's consolidation rules. Once a quote is generated, Quotec automatically determines which branch will fulfil the order and generates the Purchase Order against that supplier.
Step 2 – Configure Your Default Suppliers
Once the suppliers have been copied into your organisation, configure Lysaght - Head Office as the Default Supplier.
Navigate to your Order Category Suppliers and update the following Order Categories.
Steel & Cladding
Default Supplier
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Lysaght - Head Office
Roller Doors
Default Supplier
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Lysaght - Head Office
Important
Do not select one of the branch suppliers as your Default Supplier.
Lysaght - Head Office is a Quotec-managed supplier record that controls the Supplier Configuration Rules. During quoting and ordering, Quotec automatically determines the appropriate consolidation branch based on Lysaght's freight and delivery rules.
Step 3 – Deploy the Latest Price Files
Once your supplier configuration has been completed, deploy the latest Lysaght Price Files.
Navigate to:
Items → Ordering/Pricing → Cost Updates
Deploy:
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Lysaght Steel & Cladding
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Lysaght Gliderol Roller Doors
After deployment:
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All new datasets will use the latest supplier pricing.
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Freight calculations will use the latest Lysaght freight matrix.
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Consolidation and dispatch branches will be automatically selected using the current Supplier Configuration Rules.
Note: Existing jobs are not automatically updated. The new pricing and Supplier Configuration apply to new datasets created after the latest Price Files have been deployed.
Existing Lysaght Users
If you've previously configured your own Lysaght suppliers, pricing logic or freight rules, you should carefully review your configuration before deploying the latest Price Files.
The Quotec-managed Supplier Configuration uses Lysaght - Head Office to automate branch selection and freight calculations. Deploying the latest Price Files without reviewing your existing configuration may override elements of your current supplier setup.
If you would like to continue using your own supplier logic, do not deploy the latest Lysaght Price Files until you've spoken with Quotec Support.
We'll work with you to determine the best approach for updating your pricing while preserving your existing supplier configuration wherever possible.
Configuration Complete
Your organisation is now configured to use Quotec's Lysaght Supplier Configuration.
For all new datasets, Quotec will:
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Use the latest Quotec-managed Lysaght pricing.
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Automatically determine the appropriate Lysaght consolidation branch.
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Calculate freight using Lysaght's freight matrix.
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Generate Purchase Orders against the appropriate Lysaght supplier.
If you experience any issues during configuration, or you're unsure which setup is appropriate for your organisation, please contact the Quotec Support Team before making further changes.
Pricing & Configuration Disclaimer
Quotec makes every effort to ensure that the supplier pricing, freight logic and Supplier Configuration Rules provided through the Quotec Network are accurate and reflect the latest information supplied by our Network Suppliers.
However, supplier pricing, freight charges, product availability and business rules are subject to change without notice and may vary depending on your individual trading arrangements with the supplier.
It is the responsibility of each BOM Member to ensure that:
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Price files are up to date.
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Supplier pricing and freight calculations are suitable for their business.
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Any supplier-specific trading arrangements or discounts have been taken into account.
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All quotations, Bills of Materials (BOMs), purchase orders and supplier charges have been reviewed and verified prior to issue or ordering.
Quotec provides the supplier data architecture and configuration tools to assist members in preparing accurate quotations and purchase orders. The final review and approval of all pricing, freight and ordering information remains the responsibility of the BOM Member.
🤝 Need Assistance?
Our Support Team is ready to help you get the most out of Quotec.
Whether you're configuring suppliers, troubleshooting an issue, or simply have a question about how something works, we're only a phone call or email away.
Quotec Support Team
📧 support@quotec.com.au
📞 (02) 5302 8357
🌐 http://www.quotec.com.au
Tip: Including your organisation name, job number (where applicable), screenshots and a brief description of the issue will help us resolve your enquiry faster.